INCLEMENT WEATHER AND EMERGENCY SITUATION POLICIES AND PROCEDURES

Inclement Weather

Please follow the guidelines suggested below in case of questionable weather or other emergency situations. They are designed to minimize confusion for your participants and VIT staff.

• Your organization or presenter decides whether or not an event should be cancelled. Please plan on notifying VIT of a cancellation at least two hours before your event is to start so that we can make sure our staff does not travel unnecessarily.
• You can contact VIT by either calling the Scheduling Coordinator at 802.728.1695 or your Event Liaison. VIT will then notify its personnel. You are responsible for notifying your participants of the cancellation.
• Our office hours are 8:00 a.m. to 4:30 p.m. Monday through Friday. In most cases, you and a VIT staff member will have arranged how to communicate if necessary outside of business hours.
• If your event is cancelled due to weather conditions, you may reschedule at no cost.
• If the event is held, but some participants cannot make it due to bad weather or driving conditions, you may request that the event be taped. Normal taping charges and policies apply.

Emergency Conditions

In rare circumstances, where the safety of VIT staff is involved or when prevailing conditions have been deemed exceedingly dangerous or of an emergency nature by the State or Town, the VIT Executive Director will decide to close VIT sites. In this situation, all efforts will be made to notify you of the closing, and a message to this effect will be left on the Scheduling Coordinator line - 802.728.1695.

There will also be notification on our web site: www.vitlink.org